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9 Tools To Unleash Your Productivity

Spend less time being unproductive by searching for productivity tools

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What’s worse than being unproductive? Spending time finding and testing tools to help you be more productive. Here’s our top 9 tools to unleash your team’s productivity:


Central Communication

Slack

  • Startup-friendly, many integrations, amazing interface, reasonable prices for premium
  • Freemium pricing model

With Slack's IPO looming, their growth is expected to pass their already incredible reported 10 million daily active user count. Project discussions, important documents, free food announcements: they all live tidily together in Slack. Your team and information in one easily searchable place, collaborating online is as easy as collaborating in person.

Pro Tip:

Agency owners should make custom emoji logos for each client to make it easier to keep track of tasks and conversations.


Communication

YAC (That’s us!)

  • Remote team friendly
  • Fastest way to talk to a teammate
  • Works directly with Slack
  • Instant screen sharing, asynchronous messages
  • Free up until 3 teammates

YAC is voice messaging for remote teams, no dialing or calling, sort of like voicemail with style. Your teammate will reply with a YAC of their own as soon as they're free. No worries about meetings or scheduling just listen on your own time and stay in sync.

Pro Tip:

Join the waitlist of our Early Access beta to be apart of the next generation of remote communication.


Task Management

Hubstaff Tasks

  • Simple drag and drop interface like Trello, collaborate as a team, automate processes
  • Flexible yet streamlined
  • Ties directly into Hubstaff time tracking for easy project management

Hubstaff Tasks uses the Kanban system taught in lean business techniques. It’s a helpful tool for creative directors trying to do more but manage less.


Pro Tip:

We tied our Hubstaff time tracking with our payment system so now our entire project workflow and payment is managed seamlessly Hubstaff.


Email Manager

Newton Mail

  • Keep your inbox tidy
  • Connected apps (todoist, evernote, Onenote, Trello, Asana)
  • Schedule emails
  • Snooze emails

We were lost when Newton was shut down but our team found a surge of productivity when Newton came back. Set-and-forget emailing, undo a sent email, snooze, and sync all inboxes into one app. Newton is a great tool for remote teams who are heavily reliant on email and need to manage multiple email accounts per day.

Pro Tip:

Reread your email both before AND after you send it. You can always undo a sent email with Newton.



Clipboard Manager

Paste 2

  • Smart clipboard history manager for mac
  • Clipboard history
  • Paste between devices

This clipboard manager has been a godsend to our team. You can sync across all your devices, speed up your workflow by having everything easily accessible. It's like having a time machine for your clipboard, a huge plus directors, designers, and founders.

Pro Tip:

If you find something important, just copy it so that way you can always reference it later if needed (Including photos).


Automation

Zapier

  • Automate workflows
  • Codeless
  • Virtually unlimited connections can be made between apps
  • Great pricing

Easy automation for busy people. Zapier moves info between your web apps automatically, so you can focus on your most important work. Mainly use this for things like syndicating content for social media, or automating data into excel spreadsheets. Really the combinations to make your workflow efficient are endless.

Pro Tip:

Our favorite app is a connection between our referral software + Mailchimp + Airtable + Facebook Custom Audience. That way, when someone signs up for our beta, they will be added to our referral list, added as a subscriber in Mailchimp, easily accessible in Airtable, and then we can retarget them in Facebook!

Website Design + Development

Webflow

  • Intuitive, responsive web design
  • Codeless
  • Highly customizable but templates available
  • Free to build a site, about $25/month to host
  • SSL included in hosting
  • One click GoDaddy domain connection

Design, build, and launch responsive websites visually, while writing clean, semantic code for you. Our website was designed completely in Webflow without a single line of code. Since it's based in HTML, you don't lose SEO value or speed like you do with other CMS's.

Pro Tip:

Check out the "Clone" section in Webflow. You can "copy" elements from generous Webflowers with a click of a button and without any code.



Sharing work

Jumpshare

  • Send big files
  • No downloading necessary to see a file
  • View files online
  • Freemium pricing

Helps our creatives share their big files quickly, view over 200 file formats online, and collaborate with their teammates and clients. This tool is used most commonly on the fly and that's what we love about it.

Pro Tip:

For hyper efficiency mode, just drag a file into Jumpshare and it automatically copies the link to the file, even if it's not done uploading.

Runner up Tools/Sites

  • Codepen - It’s the best place to build and deploy a website, show off your work, build test cases, and find inspiration
  • Really Good Emails - “The Best Email Designs in the Universe (that came into my inbox)”
  • Noun Project - Icons for everything
  • Whatfont - You can easily get font information about the text you are hovering on
  • Goodui.org - This site publishes the work of awesome companies that actively test UI patterns to see which ones win or lose
  • Mobile Patterns - Explore inspirational UI/UX patterns that work